Australasian Association for Equine-Assisted Psychotherapy and Equine-Assisted Learning Inc. (AA-EAP-EAL)

 

NAME

  1. The Organisation shall be known as Australasian Association for Equine-Assisted Psychotherapy and Equine-Assisted Learning Inc. hereafter referred to as THE ORGANISATION.

 

OBJECTS

  1. The objects of THE ORGANISATION shall be:
    • Develop the standards for EAP and EAL professional practice across Australasia
    • Promote EAP as a valid clinical modality
    • Promote EAL as a valid psychoeducational and personal development modality
    • Advocate for welfare and wellbeing of horses in EAP and EAL

 

PURPOSE

  1. The stated purpose of the organisation will be as follows.The AA-EAP-EAL is the professional body for practitioners of equine-assisted psychotherapy and equine-assisted learning. Our purpose is to set the standard for practice across Australasia and build acceptance for their role in healthcare and education. The AA-EAP-EAL will also advocate for the welfare our equine partners.

 

MEMBERSHIP

  1. In addition to the Members of Management Committee, the organisation will have 2 tiers of membership.
    • 4a. Full Members
      Full members will receive:
      1. preferential pricing in events and sponsorship opportunities
      2. a full profile on the Association website
      3. access to all publications and research produced by the organisation

      4b. Associate Members
      Associate members will receive:

      1. listing on the website, with name and contact information
      2. discounted rates on events

 

FINANCE

  • 5a. Finance shall be obtained from members subscriptions, collection of charges for services given, endowments, grants, public subscription, fund raising efforts and other approved means.5b. The assets and income of the organisation shall be applied solely to the furtherance of the above-mentioned objectives and no portion shall be distributed directly or indirectly to the members of the organisation except as bona fide compensation for services rendered or expense incurred on behalf of the organisation.

 

GENERAL MEETINGS

  1. General Meetings of the organisation shall be held once annually from the date of the inaugural Annual General Meeting (AGM). Applications for Proxy Vote must be made in writing and be received by the Secretary prior to the commencement of the AGM. The Annual General Meeting will be held during the month of July (or nearest appropriate date).The purpose of the AGM will be to set strategy, evaluate progress and ensure good governance as well as:
    • (a) To confirm the minutes of the previous Annual General Meeting if any, no discussion being permitted thereon except as top their accuracy.
      (b) To receive the report of the Committee and audited statement of accounts of the financial year.
      (c) To elect Members of the Committee for the ensuing year in place of those retiring.
      (d) To elect an Auditor for the ensuing year
      (e) To transact any business in which at least seven (7) days’ notice has been given
      (f) to elect President and Members of the Management Committee (from nominations requested in writing at least 21 days prior and with names of Proposers and Seconders), by show of hands unless at least 2 members request a secret ballot

 

MANAGEMENT

  1. The Management of the Organisation shall be vested in a Committee consisting of eight (8) persons. From these persons appointments will be made to the roles of:
    • (a) President
      (b) Treasurer
      (c) Secretary
      (d) Public Officer
      (e) General Members of Management Committee
  1. The Office Bearers and other Members of the Committee shall be elected at the Annual General Meeting of the Organisation in each year, shall hold office for one (1) year and shall retire at the next Annual General Meeting of the Organisation but shall be eligible for re- election.
  1. (a) In the event of a vacancy occurring during the year, the Committee shall have power to appoint a new member from the Members of the Organisation via Special General Meeting(b)  Any Member so appointed shall hold office until the Annual General Meeting of the Organisation only but shall be eligible for re-election.
    (c)  Should the other Members of the organisation wish to ask a Member to step-down mid- year (between AGM meetings), a Special General Meeting must be called, with at least 21 days’ notice in writing all Members. The decision must be unanimous by all the remaining Members.
  1. Any Member of the Committee being absent for three (3) consecutive meetings without acceptable reason or leave of absence shall forfeit his or her seat on the Committee, triggering a Special General Meeting, with at least 21 days’ notice in writing all remaining Members
  1. All decisions regarding nomination or stepping down of Members require a vote by all remaining Members. Votes by proxy will allow decision-making in the Special General Meeting in-absentia as required
  1. The Committee shall meet not less than once in every three (3) months. At least 21 days’ prior notice shall be given to the Committee Members. Non-receipt of notice by any Member shall not invalidate a Meeting.
  1. The quorum necessary for the transaction of business shall be four (4) Members including at least two (2) Office Bearers.

 

SUB-COMMITTEES

  1. Sub-Committees may be formed by the Management Committee. At least one (1) Member of the Sub-Committee shall be an elected Member of the Management Committee. Each Sub Committee shall elect its own convenor.
  2. The quorums for the Meetings of the Sub-Committee shall be three (3) of its Members except where the Sub-Committee consists of only three (3) Members in which case two (2) of its Members shall form a Quorum

 

VOTING

  1. If requested by 2 or more Members present at the meeting at which the question arises, voting shall be by ballot, otherwise it will be by show of hands.
  2. Each member shall have one (1) vote and in an event of a equality of voting the Chairperson shall have a second or casting vote.

 

SECRETARY

  1. The Secretary shall keep accurate Minutes of all Meetings, deal with the correspondence and motions as directed and notify all Members of Meetings.

 

FINANCIAL ADMINISTRATION

  1. The funds of the Organisation shall be lodged in a bank approved by the Organisation.
  2. The Treasurer shall receive all monies and issue receipts for same, pay all accounts which have been passed for payment by the Committee and shall keep a proper record of all such receipts and payments and shall submit a financial statement at each Meeting of the Committee.
  3. All accounts shall be transacted in any modern day banking format and all cheques must be signed by two office bearers.
  4. At least once a year the books must be examined and audited by the Auditor elected at the Annual General Meeting of the Organisation
  5. The financial year shall run from 1st day of July to the 30th day of June.

 

AUDITOR

  1. The Auditor appointed shall be a Member of some recognised Institute of Accountants or, if no such Auditor is available shall such other Persons as the Commissioner of Associations Incorporated approve.

 

LEASE OF PROPERTY

  1. At present the Association has no physical property and the registered address will be at The Equine Psychotherapy Institute premises (459 Telegraph Rd, Mount Prospect VIC 3364) until such time as the Management Committee determines that alternative arrangements are required.

 

ALTERATIONS TO MINUTES

  1. No resolutions shall be rescinded unless fourteen (14) days’ notice has been given.

 

ALTERATIONS TO THE CONSTITUTION

  1. A resolution for the alteration of the Constitution must be received in writing by the Secretary of the Committee at least fourteen (14) days before the Meeting at which the resolution is to be bought forward.
  2. Notice of such a Meeting shall be given by the Secretary to all Members and shall include notice of the alterations at the Special General Meeting.
  3. Alterations to the Constitution must receive the assent of not less than 60% of those Members of the Organisation present and voting.

 

WINDING UP

  1. The Organisation shall not be dissolved or wound up except by consent of 60% of those Members personally present at the Special General Meeting called specially for the purpose.
  2. In the event of the Organisation being wound up, the amount that remains after such winding up and the satisfaction of all debts and liabilities shall be transferred to any association with similar purposes which is not carried for profit or gain of individual members.